Notice for Scottish Coastal Rowing SC050345 AGM – 1 November 2020


As a result of the pandemic and with some regret we have to announce that there be no 2020 Fresh Water Sprints at Loch Tummel Sailing Club. Loch Tummel SC have kindly offered to host us in October 2021 and hopefully by then restrictions will have been lifted to allow us to return to normal.

The Annual General Meeting of the Scottish Coastal Rowing SCIO SC050345 will be held by Zoom on Sunday 1st November at 15:00 hrs.

There will be a restriction of one zoom attendee per club and we request that clubs send an e mail to secretary@scottishcoastalrowing.org (cc Secretary Andy Rendle at  edithrendle@gmail.com ) stating Club Name in the Title and giving the name and email contact for their representative available for that time.

This information should be sent in by 17th October. An invitation link will then be sent to each email contact to allow them to connect for the meeting.  

The SCRA became a SCIO (Scottish Charitable Incorporated Organisation) in August 2020. The existing committee who managed this process and submitted signed declarations to the Charities Regulator, were automatically deemed to be Trustees of the new organisation. November’s AGM will be the first under this new governance structure.

Our constitution allows for a Board of 12 Trustees, voted-in at our AGM, following receipt of nominations in advance. It also gives scope to co-opt a further 3 Trustees at a later date.

Of the existing Trustees, 10 have indicated their willingness to continue in this role, subject to being nominated and voted-in at the AGM. Robbie Wightman, who has been at the helm of the SCRA for the last 10 years and more, has indicated he is stepping down from the Board of Trustees. Our very grateful thanks for all that he has done.

Clubs are requested to send any nominations for Trustee positions to the secretary, no later than 17 October. This includes nominations in support of the existing Trustees.

Any suggestions for agenda items must be submitted by clubs by the 17th October and items under Any Other Business must be in the form of a motion – see below.

In order to take part in any vote, clubs must have paid or made arrangements to pay their subscriptions for 2019/2020 in advance of the AGM. Please contact Wendy(Clements) the Treasurer(eastervilla@gmail.com)  or advise through the secretary of circumstances where there has been an issue as a result of the Covid-19 pandemic. Under the new SCIO, only Scottish based clubs can vote at the AGM. Subscriptions for 2020/2021 fall due at the AGM.

DRAFT AGENDA

  1. Apologies; Matters Arising and Approval of 2019 Minutes
  2. Treasurer’s Report – to be submitted prior to the meeting
  3. Convenor’s Report – to be submitted prior to the meeting
  4. RowAround 2020 & 2021
  5. SASI
  6. Proposed Resolutions – (to be submitted to the secretary by 17th October).  
  7. Green and Blue Flag Awards and other Awards
  8. Election of Board Members / Office Bearers. Clubs to send in nominations for board members (trustees) to the Secretary by 17th October.
  9. Club Representatives COVID Rowing Feedback Reports (either in advance by email or verbal on zoom link)
  10. Any Other Business (Items submitted under AOB must be in the form of a motion from a club only and must be advised to the Secretary by 17th October)

Anyone speaking at the AGM is speaking on behalf and as instructed by their clubs. It is therefore helpful if clubs have discussed any of the issues in advance of the AGM.

Andy Rendle
Secretary
Scottish Coastal Rowing SC050345

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